SAFSA Constitution

3.1 Single Skating
3.2 Pair Skating
3.3 Ice Dancing
3.4 Synchronised Skating

11.1 The permanent members of the Council shall consist of:

(1) The National President
(2) The Deputy National President
(3) The National Secretary
(4) The National Treasurer
(5) The National Development Officer
(6) The National Public Relations Officer
(7) The Vice-President's being the Chairman of each Prov. Committee
(8) The Chairman of the NJTC
(9) The Chairman of the R&RC
(10) The Chairman of SAPSU.

 

11.1.1 The National President, Deputy National President, National Secretary, National Treasurer, National Development Officer, National Public Relations Officer and Chairman of the R&RC shall be elected by a simple majority vote of the Provincial Representatives of the Council at the Annual General Meeting of the Council.

11.1.2 The Vice-Presidents shall be the Chairman of each Provincial Committee as elected by the members of each Provincial Committee at its Annual General Meeting or by the Provincial Committee elected at the Annual General Meeting of the Provincial Branch.

11.1.3 The Chairman of the NJTC shall be elected by a simple majority vote of the Senior National Judges at the annual general meeting of the NJTC at the time and place of the National Championships. Should the Chairman cease to hold office for any reason whatsoever the Vice-Chairman shall assume the office as Chairman. In the event of the Vice-Chairman also ceasing to hold office, the Senior National Judges shall elect a new Chairman and Vice-Chairman.

11.1.4 The Chairman of SAPSU shall be elected in accordance with the SAPSU constitution. Should the Chairman cease to hold office for any reason whatsoever, the applicable SAPSU constitutional clauses shall be applied.

12.1 Formation.
May only be established with the prior approval of the Council.

12.2 Interim Committee.
When the Council has approved the formation of a Provincial committee the Executive shall appoint three full members of SAFSA as an interim committee to hold office as Chairman, Secretary and Treasurer to set up the administration of the Provincial body. The interim committee shall hold office until an inaugural general meeting is convened to elect a Provincial Committee. This inaugural meeting must be held within six (6) months of the appointment of the interim committee.

12.3 Appointment of Committee Members.
At each Annual General Meeting of Association members registered with the Province, members present and entitled to vote shall elect at least five but not more than ten persons from amongst Voting Members of SAFSA over the age of eighteen (18) years to serve on the Provincial Committee for the ensuing year.

12.4 Executive Office Bearers.
Each Provincial Committee so elected shall elect from amongst its members a Chairman, a Vice-Chairman, an Honorary Secretary, Honorary Treasurer or an Honorary Secretary/Treasurer and any other Executive office bearers that may be deemed necessary. Alternatively, if two-thirds of those members present and entitled to vote at the meeting agree that the persons who have already been duly nominated for election to the Provincial Committee under clauses 12.5.2 and/or 12.5.4 should be further nominated for certain specified Executive offices on the Provincial Committee, such nominations (duly proposed, seconded, and accepted by the nominees) shall take place immediately prior to the election of the Committee, which in all cases shall have an Executive of at least three (3) office bearers.

12.5 Nomination and Election of Provincial Committee

12.5.1 Nominations for the elective members of the Provincial Committee must be received by the Secretary of the Provincial Committee at least fourteen (14) days before the date of the Annual General Meeting. The notice convening the meeting shall draw attention to this clause. The subscriptions of the nominated person (who must have been a SAFSA member for a minimum period of six (6) months preceding the nomination), proposers and seconders may not be in arrears at the time of submitting the nominations for a provincial committee.

12.5.2 At the expiration of the term of office of members of the Provincial Committee, such members who have in writing expressed their willingness to serve a further term on the Committee (if elected) to the Secretary of the Provincial Committee, shall automatically be deemed to have been duly nominated for the Provincial Committee.

12.5.3 Committee members shall be elected by ballot, and if there are more than the required number of nominees willing to serve, if elected, the names of all nominees shall be submitted to secret ballot, and it shall be indicated which candidates are existing members of the Provincial Committee and the number of attendance's of each candidate at all meetings of the Provincial Committee.

12.5.4 Nominations for election to the Provincial Committee, duly proposed and seconded by voting members, shall be made on a prescribed form (Appendix No. 2) which shall contain provision for a signed statement by the nominee to the effect that if elected, he/she is prepared to serve on the Provincial Committee.

12.5.5 The result of the election shall be announced at the Annual General Meeting. A vacancy arising out of the death or resignation of any elected member may be filled by the Provincial Committee, and the person appointed to fill such a vacancy shall go out of office at the same time as the person in whose place he/she was appointed would have gone out of office.

12.6 Council Representatives.
The Chairman and one other member of the Provincial Committee, who are to be named in writing to the Secretary of the Council, shall be, respectively, the 1st and 2nd delegate to the Council of SAFSA. Both shall represent members of the Association registered with the Province on the Council. Advice to reach the Secretary of the Council within thirty (30) days of appointment of a new Provincial Committee. The 2nd delegate shall take up his/her position on Council at the discretion and expense of the Province in which the 2nd delegate is registered.

12.7 Committee's Autonomy.
Each Provincial Committee shall manage the affairs of SAFSA for the Province in which it is resident and shall have autonomy with regard to domestic affairs defined within the framework of the Committee Constitution.

12.8 Committee Constitution.

12.8.1 The constitution of a Committee and any amendments thereto from time to time must first have the prior approval of the Council and thereafter have been approved by not less than two-thirds of the total number of voting members registered with the Committee.

12.8.2 Any additions, amendments or deletions to a Provincial Constitution approved by the Council of SAFSA shall be binding and deemed to be automatically accepted and included in the Provincial Constitution.

12.9 Quorum.
A quorum of a Provincial Committee shall be fixed at its first meeting but shall not be less than three (3) members.

12.10 Committee Member - Termination of Office.
A person appointed as a member of a Provincial Committee shall, if he/she ceases to be a member of SAFSA, cease to be a member of such Provincial Committee, but shall otherwise hold office until he/she resigns or until the next election of such Provincial Committee.

12.11 Annual General Meetings - Provinces.
The Annual General Meeting of the members registered with a Province shall be held not later than June 30th in each year.

12.12 Special or Extraordinary General Meetings.

12.12.1 Special or Extraordinary General Meeting of the members registered with a Province may be convened at any time by the Provincial Committee.

12.12.2 If a Special or Extraordinary General Meeting is not convened by the Committee within four weeks after a requisition for that purpose, specifying in writing the object of the meeting, and has been sent to the Secretary of the Provincial Committee by 51% of the Voting Members of SAFSA registered with the Province, a Special or Extraordinary General Meeting may be convened by the members making such a requisition.

12.13 Notice Convening Meetings An Annual, Special or Extraordinary General Meeting of members registered with a Province shall be convened by posting notice thereof, specifying the time and place of the Meeting, and the business to be transacted thereat, thirty (30) clear days before the Meeting to every Voting Member, Non-Voting Member, Honorary Member, Life Member, all Members with Restricted Rights and Affiliated Clubs as defined in clause 14.1. Registers shall be closed on the day prior to the issue of such notice and only voting members listed in these registers may exercise their right to vote at any of the above meetings. Any notice or letter, if served by post, shall be deemed to have been served if properly addressed and postage prepaid. Members shall be responsible for ensuring that the Provincial Committee concerned is in receipt of their latest contact particulars at all times.

12.14 Meetings - Business to be transacted

12.14.1 At the Annual General Meeting of members registered with a Province, the following business shall be transacted:

12.14.2 Read and confirm the minutes of the previous Annual General Meeting;

12.14.3 Receive the Report of the Chairman;

12.14.4 Receive the Audited Financial Statements and approve these Statements if deemed correct;

12.14.5 Elect from among the Voting Members of SAFSA registered with a Province, no less than five (5) and no more than ten (10) elective members to the Provincial Committee (in terms of Clause 12.3) for a term of one year;

12.14.6 Appoint an Auditor, who shall not be a member of SAFSA, for the ensuing year;

12.14.7 Any other business as stated in the agenda of which due notice of at least 14 days has been given.

12.15 Meetings - Members entitled to Vote or Attend

12.15.1 At a General, Special or Extraordinary General Meeting of members registered with a Province the following persons shall, subject to these Rules, be entitled to attend and vote:

12.15.1.1 Those Members defined in Clauses 14.1.1.1 and 14.1.1.2 whose subscription shall not be in arrears at the time of the meeting;

12.15.1.2 Those Members defined in Clause 14.1.1.3; 12.15.2 The persons as defined in Clauses 14.1.2 with the exception of those persons defined in Clause 14.1.2.7 shall be entitled to attend the Meeting as observers without vote. The affiliation fees, where applicable, of all members attending shall not be in arrears at the date of the meeting.

12.16 Quorum.
The quorum shall be 15% of the voting members registered with a Province (inclusive of the Provincial Committee members). In the event of there not being a quorum, the Meeting shall stand postponed to the same place (provided still available) and time seven (7) days hence. If the postponed meeting is to convene at a different venue than originally selected then all Members as listed in Clause 12.13 must receive notice of the new venue at least five (5) days prior to the meeting commencing. Members then attending shall constitute a quorum.

12.17 Ballots.
At a General Meeting of members registered with a Province, every question or motion relating to Provincial affairs, in accordance with powers delegated to Provincial Committees, shall be decided by a show of hands, and every person present and entitled to vote shall have one vote, unless prior to such vote being taken, or immediately thereafter a ballot is; Directed by the Chairman, or Demanded by not less than 25% of the persons present and entitled to vote. In the case of an equality of votes, the Chairman shall have a second or casting vote. A voting member shall not be permitted to submit a proxy or special vote to any person to vote on his or her behalf if he/she is unable to attend an Annual, Special or Extraordinary General Meeting.

12.18 Appointment of an Auditor.
At the Annual General Meeting of members registered with a Province an Auditor, who is not a member of SAFSA, shall be appointed by the members present and entitled to vote.

14.1 Categories

14.1.1 Members eligible to vote

14.1.1.1 Voting members.
Members who have attained the age of 18 years and are eligible persons.

14.1.1.2 Life members.
Members who conform with clause 14.1.1.1 and who have paid a membership fee equal to ten (10) times the annual subscription fee in force in the year in which payment is made or who have been paid up members for a minimum of ten (10) consecutive years.

14.1.1.3 Honorary members.
Members who, for some special services rendered to Figure Skating have been nominated by the Executive or a Provincial Committee for such membership and such honorary membership has been awarded by the Council.

14.1.2 Members not eligible to vote

14.1.2.1 Non-voting members.
Members who have not attained the age of 18 years and are eligible persons.

14.1.2.2 Members with restricted rights.
Members whose rights are restricted as specified in Clauses 15.4.2 or 15.4.3.

14.1.2.3 Life members with restricted rights.
Members who conform with clause 14.1.1.1 and who have paid a membership fee equal to ten (10) times the annual subscription fee in force in the year in which payment is made or who have been paid up members for a minimum of ten (10) consecutive years and whose rights are restricted as specified in Clauses 15.4.2 or 15.4.3.

14.1.2.4 Honorary members with restricted rights.
Persons, other than current SAFSA members who, for some special services rendered to Figure Skating have been nominated by the Executive or a Provincial Committee for such membership and such honorary membership has been awarded by the Council and whose rights are restricted as specified in Clauses 15.4.2 or 15.4.3.

14.1.2.5 Limited members.
Members of affiliated clubs with restricted rights as specified in Clause 15.4.1.

14.1.2.6 Affiliated Clubs; Organisations, Associations or Institutions that have been allowed to affiliate to SAFSA.

14.1.2.7 Ineligible members.
Members who are not eligible persons as defined in Clause 15.

14.2 Eligibility for Council, Executive and Branch Committee.
Only that class of members referred to in Clause 14.1.1 can be appointed as a Council, Executive or Branch Committee Member with the exception of the Chairperson of SAPSU who has membership and voting rights at Council meetings.

14.3 Applications for Membership.

14.3.1 Any person or club wishing to become a member of SAFSA shall apply for membership (Appendix No. 3) to a Provincial Committee of their choice and if such application is accepted, shall be registered as a member of SAFSA. A copy of the applicant's birth certificate or identity document shall accompany all membership applications.

14.3.2 An application for membership in any of the categories listed in Clause 14.1 shall be accompanied by an annual subscription determined by the Council from time to time, which fees shall be refunded if such application is not accepted.

14.4 Resignation of Members.
A member may, by written notice to the secretary of the Provincial Committee with whom he/she is registered, resign from SAFSA.

14.5 Forfeiture of Membership.
Any person or club who by reason of failure to pay the annual subscription on or before the date specified in Clause 14.6.2 ceases to be a member of SAFSA, and shall, if they again wish to become a member, submit a new application in terms of Clause 14.3.2.

14.6 Renewal/Transfer of Annual Membership

14.6.1 Renewal subscriptions shall be due on the first day of April in every year.

14.6.2 If any such subscription is not paid on or before the 1st day of April in any year, the secretary of the provincial committee concerned shall notify the member in writing that his/her subscription is unpaid, and if such payment is not paid on or before the 30th day of April, he/she shall cease to be entitled to the rights and privileges of membership to SAFSA.

14.6.3 Only members of good standing shall be permitted to vote or partake in any SAFSA business and/or event.

14.6.4 No member whose subscription has not been paid shall be entitled to take part in any Championship, Competition or Medal Test.

14.6.5 Members wishing to transfer to another Province may only do so in the following circumstances;

14.6.5.1 At any time during a SAFSA financial year by reason of change of permanent residence involving a distance of more than 100 kilometres.

14.6.5.2 In April annually (unless the provisions of Clause 14.6.5.1 apply) when the member shall do so by paying his membership fee to the Province to which the member wishes to transfer.

14.6.5.3 When the provision of clauses 14.6.5.1 applies the province with which the member is registered shall complete and forward to the Province to whom the member wishes to transfer, a prescribed transfer form duly completed (Appendix No. 4).

14.7 Termination of Membership.

14.7.1 If a Provincial Committee is of the opinion that in the interests of SAFSA any member should cease to be a member, the Provincial Committee shall at least 14 days before its next meeting advise the member, by registered post, of the reasons for its opinion and, after giving such member the opportunity of being heard at such meeting, shall, if it is still of the same opinion, request the member to resign within 14 days, failing which, the Provincial Committee shall expel such member.

14.7.2 The Council may on the written application by a member who has been expelled from SAFSA in terms of Clause 14.7.1 and after reference to the Provincial Committee concerned within a period of twenty-one days from date of expulsion confirm or set aside the expulsion. If the expulsion is set aside the member concerned may be reinstated with effect from the date he/she was expelled.

14.7.3 For the purposes of Clause 14.7.2 the fact that a Provincial Committee concerned has not furnished any comments or made any representations within a period of twenty-one days (21) from the date of receipt by such Provincial Committee of a copy of the said application shall not preclude the Council from acting in terms of Clause 14.7.2.

14.7.4 Every Provincial Committee shall notify the Council within seven (7) days of the expulsion of any member in terms of Clause 14.7.1 and the said Council shall unless such expulsion is set aside in terms of Clause 14.7.2 notify every other Provincial Committee of such expulsion.

14.7.5 A person who has been expelled from SAFSA in terms of Clause 14.7.1 shall thereafter not become a member of SAFSA except with the prior written approval of the Council.

15.1 Definition of Eligibility Status.
An eligible person is one who elects to take part only in National Championships, Competitions or Tests and International Competitions that are:

15.1.1 Sanctioned by SAFSA;

15.1.2 Conducted by SAFSA or ISU recognised and approved officials, including Referees, Judges and others; and

15.1.3 Conducted under SAFSA or the ISU regulations.

15.2 Payments for Appearances, Endorsements and Exhibitions.
A skater wishing to take part in SAFSA activities should not be placed at a disadvantage by reason of the necessity to prepare for and participate in SAFSA Events and all international competitions, exhibitions and tours properly sanctioned by SAFSA or another ISU member. Accordingly, a skater may receive payments for appearances, endorsements and exhibition performances and still remain eligible, provided:

15.2.1 Such skater complies with conditions established by SAFSA concerning such appearances, endorsements and exhibition performances, including all financial arrangements;

15.2.2 Payments or other benefits to be received by such skater for any skating appearances are made through SAFSA or at least with full information on such payments or benefits given to such skater to SAFSA;

15.2.3 Such skater complies with all other provisions of this rule. It is the responsibility of SAFSA to establish the basis for the receipt of payments by such skater for appearances, endorsements and exhibition performances. SAFSA may share such payments in consideration of past and present support of such persons, but with not more than ten percent (10%). The individual provinces of SAFSA shall monitor its skaters to ensure that they do not participate in competitions that would render them ineligible.

15.3 Loss of Eligibility Status.
A person becomes ineligible to participate in SAFSA and ISU activities and competitions by:

15.3.1 Participating, without the prior express authorisation of SAFSA, in any capacity in a skating competition, exhibition or tour and test in any of the sport disciplines of SAFSA or the ISU;

15.3.2 Participating in a competition conducted by officials (Referees, Judges, etc.) not on the SAFSA or ISU approved list;

15.3.3 Participating in a competition, exhibition or test not held in accordance with the constitution, the Regulations or Rules of SAFSA, the ISU or any member of the ISU;

15.3.4 Participating in an event not sanctioned by SAFSA;

15.3.5 For pecuniary gain or reward pledges or otherwise disposes of any prize, trophy, medal or other award held by virtue of any achievement or in connection with Figure Skating;

15.3.6 Without the permission of SAFSA any person displays or participates or is otherwise involved or concerned in the display of any form of advertising relating to any connected product, service or undertaking other than any form of advertising or sponsorship contemplated by Clause 11.3.13; and

15.3.7 Otherwise violating this rule. Only eligible persons, including skaters, are permitted to take part in SAFSA Events and other national and international competitions. Eligible persons may take part in exhibitions and tours that may include ineligible skaters, only if SAFSA, the ISU and another ISU Member (if applicable) sanction such exhibitions and tours. Eligible persons may participate in SAFSA and ISU approved Open International Competitions that include invited ineligible skaters as approved by SAFSA and the ISU.

15.4 Restriction of Eligibility Rights

15.4.1 Every member of an Affiliated Club who is not a member of SAFSA in his or her own right shall be deemed to be a limited member of SAFSA and may not hold office under this Constitution, vote at any meeting of the Council or of a Provincial Committee or take part whether as a candidate, competitor or official, in any test, competition or championship.

15.4.2 A person (although not otherwise ineligible under other provisions of Clause 15) who receives remuneration from partial or full ownership or management, direct or indirect, of an ice show or skating exhibition tour or is a paid employee of an ice rink where the duties applicable to the position held could be used to place any member of SAFSA at a material disadvantage in the pursuance of the sport vis-à-vis any other member of SAFSA may not:

15.4.2.1 be a Referee, Assistant Referee or Judge in SAFSA Events or any other national and/or international competitions or Medal Tests sanctioned by SAFSA or a Provincial Committee or the ISU;

15.4.2.2 be a delegate to a SAFSA and/or ISU congress;

15.4.2.3 serve on or be present at a meeting of the SAFSA Council or any committee or sub-committee thereof, a Provincial Committee or any sub-committee thereof or the committee or governing body or sub-committee of an Affiliated Club, save by invitation and then without voting rights; and

15.4.2.4 be a competitor at any competition, Championship or exhibition held under the control or management of SAFSA or a Provincial Committee provided prior permission has been obtained through a Provincial Committee from the Executive.

15.4.3 A remunerated coach and paid employees of SAFSA (although not otherwise ineligible under other provisions of Clause 15) may not:

15.4.3.1 be a Referee, Assistant Referee or Judge in SAFSA Events or any other national and/or international competitions or Medal Tests sanctioned by SAFSA or a Provincial Committee or the ISU;

15.4.3.2 serve on or be present at a meeting of the SAFSA Council with the exception of the SAPSU Chairperson who has voting rights and one (1) further delegate, or any committee or sub-committee thereof with the exception of the SAPSU Chairperson and two (2) further delegates and who are all members with voting rights of the NTC, a Provincial Committee or any sub-committee thereof or the committee or governing body or sub-committee of an Affiliated Club, or a delegate of SAFSA at an ISU congress, save by invitation and then without voting rights.

15.4.3.3 be a competitor in any SAFSA Event or any other national competitions sanctioned by SAFSA.

15.5 School or College Teachers.
The provisions of Clause 15.4.3 shall not apply in the case of a teacher in a school or college who without being specially remunerated therefore, practices or teaches any athletic activity or Figure Skating as part of and in the performance of his/her duties as a teacher in such school or college.

15.6 Pro-Am System.
The provisions of Clause 15.4.3 shall not apply in the case of figure skaters, with the exception of all Judges, Probationary Judges, Evaluators and Probationary Evaluators, who teach or coach figure skating and are specially remunerated therefore with the proviso that all remuneration shall be deposited into a trust fund administrated by the Provincial Committee to which the skaters are affiliated and all funds so accumulated by the figure skater shall be used only for figure skating purposes (coaching fees, costumes, ice hire, equipment and travel expenses).

15.7 Subsistence and Travelling Expenses.
The provisions of Clause 15.4.3 shall not preclude the total or partial payment or repayment by the Council or a Provincial Committee of the subsistence and travelling expenses necessarily incurred by or the loss of salary or wages suffered by any eligible person in taking part or being otherwise involved or concerned in any Championship, Competition, Exhibition or Test wherever held.

15.8 Procedure for Depriving a Member of Eligibility Status

15.8.1 The Council may, after the succeeding provisions of this Clause have been complied with and if it is of the opinion that an eligible person has ceased to be an eligible person, deprive such person of eligibility status.

15.8.2 Any allegations or complaint that the eligible person concerned has ceased to be an eligible person shall be made by way of affidavit or sworn declaration to the Council.

15.8.3 The Council shall on receipt of any allegation or complaint contemplated by Clause 15.8.2 cause a copy of the affidavit or sworn declaration to be sent by registered mail to the eligible person concerned at the address recorded by the Provincial Committee with whom the eligible person is registered. Where such allegation or complaint has been made by a Provincial Committee other than that with whom the eligible person is registered, a copy thereof shall also be sent to the latter Provincial Committee.

15.8.4 Not less than sixty (60) days after compliance with the provision of Clause 15.8.3 the Council shall consider the allegation or complaint made by the eligible person concerned and the comments (if any) of the Provincial Committee concerned and after consideration thereof determine whether or not such eligible person should be deprived of his/her eligibility status.

15.8.5 The failure of the eligible person or Provincial Committee concerned to furnish any explanation or comments within the period of sixty (60) days referred to in Clause 15.8.4 shall not preclude the Council from thereafter making any determination.

15.8.6 The Council shall in writing inform the eligible person and the Provincial Committee concerned of the determination made by it in terms of Clause 15.8.5.

15.9 Reinstatement of Eligibility Status

15.9.1 The Council may, on the application of any person who has been deprived of his/her eligibility status and after consultation with the Provincial Committee concerned, re-instate such person as an eligible person subject to such conditions as such Council may impose.

15.9.2 The Council shall not reinstate any person as an eligible person -

15.9.2.1 unless the reason for such person having been deprived of eligibility status has ceased to exist for at least one (1) year or such lesser period as the Council may in exceptional circumstances approve;

15.9.2.2 unless the application for reinstatement is accompanied by a fee of R50-00 (Fifty Rands) which is not refundable if the application is declined;

15.9.2.3 if such person has previously been deprived of eligibility status, subsequently reinstated and thereafter again deprived of eligibility status unless a period of at least three (3) years has elapsed since the last occasion on which such person was deprived of eligibility status.

16.1 A club formed for the promotion of Figure Skating may apply through a Provincial Committee to be affiliated to SAFSA.

16.2 The Committee of every Affiliated Club shall be entirely comprised of eligible persons defined in Clauses 14.1.1 or 14.1.2.5. In addition, the Chairperson of the Affiliated Club shall be a SAFSA member as defined in Clause 14.1.1.

16.3 Any application for affiliation shall not be considered until the Constitution, Rules or Regulations of the club concerned have been approved and accepted by the Provincial Committee.

16.4 Any alteration in the Constitution, Rules or Regulations of an Affiliated Club shall be submitted to the Provincial Committee concerned for approval before such alteration may come into force.

16.5 Every Affiliated Club shall pay to the Provincial Committee an annual affiliation fee that shall be determined by the Council. Payment of such fee shall be due on the first (1st) of April annually and none of the right and privileges of an affiliated club or of the members of such club shall be enjoyed, if and for so long as any payment due by such club remains unpaid.

16.6 If the affiliation fee referred to on Clause 16.5 remains unpaid after the expiry of a period of thirty (30) days from due date then the club shall cease to be an affiliated member of SAFSA.

16.7 Every member of an Affiliated Club shall be entitled while such club is affiliated to all privileges of membership of SAFSA on payment of an annual subscription as determined by the Council.

16.8 The Secretary of every Affiliated Club shall maintain a current record of members and the names and addresses of all officials and committee members. Such records shall be available to the Provincial Committee on request.

16.9 Every Affiliated Club shall be entitled to submit written proposals to a Provincial Committee for consideration. Should any discussion be required thereafter in relation to the decision reached, a representative of the Affiliated Club shall be permitted to arrange a suitable meeting with the Executive of the Provincial Committee.

16.10 A Provincial Committee may, after giving an Affiliated Club an opportunity of being heard and if it considers it desirable and in the interests of SAFSA, to resolve that such club should cease to be affiliated to SAFSA. Notice of such resolution shall be served by registered mail upon the Secretary of such Club which may within twenty-one (21) days on receipt of such notice, appeal to the Council whose decision shall be final.

16.11 In the event of a club affiliated to SAFSA being wound up and dissolved then, after satisfying all liabilities the remaining assets of such club, if any, shall be handed over to the Provincial Branch of SAFSA to which the club is affiliated.

16.12 With the exception of the collection of membership fees from its registered members an Affiliated Club may not in its own name raise funds as defined in the Non-profit Organisations Act No. 71 of 1997 as amended. Any fund raising must be carried out under the control and supervision of the Provincial Committee of the association registered in terms of the Non-profit Organisation Act with whom the club is affiliated who must issue to the Affiliated Club the required form. All funds so collected must be paid over to the Provincial Committee who shall be responsible for the distribution of such funds.

17.1 Financial Records.
The National Treasurer and the Provincial Treasurers shall keep adequate records and books recording the financial affairs of SAFSA.

17.2 Receipts.
All sums received on behalf of the Council or any Provincial Committee by the National Secretary or Treasurer or the Provincial Secretary or Treasurer shall as soon as practicable be paid into the Council or the Provincial Committee banking account.

17.3 Payments.
All payments on behalf of SAFSA shall be made out of a SAFSA banking account; and the Treasurer shall arrange that such accounts shall not be drawn upon, save by cheque signed and countersigned in such manner and by such persons as the Council or the Provincial Committee may from time to time direct. In addition, immediate family cannot be co-signatories of SAFSA cheques.

17.4 Financial Year.
The Association's financial year will end on March 31st. As soon as practicable, the National Treasurer and the Provincial Treasurers shall submit books together with all relevant vouchers and documents to their appointed auditors. The President or Provincial Chairperson responsible must ensure that the above paragraph is adhered to. Failure to do so will result in a disciplinary hearing and possible expulsion and/or any other such actions as the Council may deem necessary.

17.5 Auditing.
The auditors shall complete the audit of such accounts as soon as practicable and the duly audited accounts shall be presented at the ensuing Annual General Meetings.

17.6 Audited Statements of Provinces.
A copy of the audited statement of the Provincial Committee account must be submitted to the National Secretary.

17.7 Loans or Overdrafts.
A Provincial Committee must not raise any loans or overdraft facilities in excess of R200.00 without first obtaining the written consent of the Executive Committee.

17.8 Fund Raising.
The Executive shall be responsible for the observance of the provisions of the Non-profit Organisation Act No. 71 of 1997 as amended from time to time and shall furnish the Director of Non- Profit Organisations with all such particulars as he may require in terms of the afore-going Act or regulations thereunder.

17.9 Records, Accounts and Documents.

17.9.1 The Executive must ensure that a handbook and/or manual be established and be continuously updated that contains all information pertaining to SAFSA affiliations, annual fees due to other bodies and their latest contact information, due dates for payment of all affiliation fees, membership lists detailing all the latest Member information and a list of all SAFSA assets.

17.9.2 The records, accounts, books and documents of or pertaining to the affairs of Provincial Committees and Affiliated Clubs shall be open to inspection -

17.9.2.1 by the members of the respective Provinces in which the members are registered at each Annual General Meeting;

17.9.2.2 by a member of the Council specially authorised thereto by such Council;

17.9.2.3 at such time, on such date and at such place as the Council may determine and in writing inform such Provincial Committee or Affiliated Club, and such Provincial Committee or Affiliated Club shall take all such steps as may be necessary to ensure that all records, accounts books and documents are rendered available to the member or the Council.

17.9.3 All the records, accounts, books and documents held by an office bearer of the Executive during his/her period of office must immediately be handed to the current Executive once he/she no longer holds office for any reason or is no longer a member of the Executive. The Executive must ensure that it is in possession of all records, accounts, books and documents that pertain to SAFSA, commencing from the initial establishment of SAFSA.

18.1 This Constitution and any Regulations in force thereunder (except where otherwise noted) may only be amended at a meeting of the Council and subject to the following provisions:

18.1.1 That such amendments are agreed to by not less than two-thirds of the total number of voting members of the Council whether or not such members are present at such meeting.

18.1.2 That proposed amendments to the Constitution will only be considered providing they have been submitted to the Executive, in writing, not less than three (3) months prior to the next Council meeting and the Executive, has on receipt of any proposals forwarded a copy to each Provincial Committee and to the Chairman of the R&RC, NJTC and SAPSU.

18.1.3 That proposed amendments to Regulations and recommendations for awarding Protea, National or Provincial Colours, the Max Staub Star or any other award that SAFSA may introduce will only be considered providing they are submitted on the same basis as amendments to the Constitution (see 18.1.2 above) subject to the proviso that a copy of each proposal, excluding those relating to National, or Provincial Colours, and the Max Staub Star shall also be sent to the Chairman of the R&RC, NJTC and SAPSU for comments.

18.1.4 That such amendments, which have been approved by the Council, shall be notified by the R&RC by means of a separate numbered communication to each Provincial and Standing Committee and shall come into force on the date determined by the R&RC, unless a date was determined at the Council meeting when the amendment was approved.

18.2 Any proposed amendment that was not agreed to in terms of clause 18.1.1 may not be resubmitted to the Council at any of its following three (3) consecutive meetings.

18.3 All amendments to Figure Skating regulations specified by the ISU shall be automatically accepted and applied without reservation and shall come into force with effect from the date specified by the ISU.

18.4 It shall be the responsibility of the Executive, in terms of the national body, and a provincial committee, in terms of provincial bodies, to ensure that the most recent Constitution and Rules and Regulations thereof are issued to all organisations to which the national body or a provincial committee has affiliated, and that such organisations are in receipt of the latest version at all times.

19.1 Television Coverage, Arrangements and Rights for ISU Events.
All arrangements for television coverage of ISU Championships in Figure Skating, as well, as for any other ISU Events held in South Africa, shall be made solely by the ISU with the television authorities concerned, except for the television rights for the broadcasting in South Africa of the individual event which remains with SAFSA.

19.2 Television Coverage, Arrangements and Rights for SAFSA Events.
All arrangements for television coverage of SAFSA Championships in Figure Skating, as well, as for any other SAFSA Events, shall be made solely by SAFSA with the television authorities concerned, subject to Clauses 19.5 and 19.6, except for the television rights for the broadcasting in the Provincial jurisdiction as defined in Clause 7 of the Provincial Committees' Constitution which remains with the Provincial Committee concerned organising the Event.

19.3 Description of Television Coverage.
Television coverage includes television exhibition rights of every kind and description, including, without limitation, live and re-broadcast exhibitions in all forms of television now known or hereafter devised, video cassettes, compact discs and computers. Such television exhibition rights shall include the incidental right to authorise the use of footage from such ISU or SAFSA Events by the ISU or SAFSA, respectively, for the promotion of other ISU/SAFSA Events and activities, and for the general advancement of the image and popularity of figure Skating sports.

19.4 Ice Rinks Hosting Events.
SAFSA and the organisers of any ISU Event held in South Africa shall be responsible that the ice rink where the Event is held will be free of any television or film cameras (except those licensed and authorised by the ISU for ISU Events and SAFSA for SAFSA Events) and free of any advertisements within the view of the spectators watching the Event.

19.5 Negotiations for Television Coverage.
The SAFSA Council may delegate the responsibility for the actual negotiations for television coverage to a Provincial Committee, person or company, as its agent, but shall retain the right of final approval of the arrangements made.

19.6 Co-operation with Provincial Committees.
Arrangements for television coverage made after the allocation of a SAFSA Championship or other event to a Provincial Committee shall be made in co-operation with such Provincial Committee.

19.7 Authorised Television and Media Coverage.
Only television and media coverage as authorised by Clause 19 shall be allowed. Any other television, video or film coverage is strictly prohibited except with express written permission of SAFSA for any SAFSA Event and the ISU for all ISU Events.

20.1 Indemnity of Officers.
The Council, including office bearers, Provincial Committee Members and any Officials of SAFSA are hereby indemnified out of and from the funds and property of SAFSA from and against all losses, charges, costs, damages and other expenses and liabilities they may incur or be put to concerning or in or about the execution of their respective duties as officers of SAFSA. None of them shall be held answerable for any act or default of one or the other of them, or for deficiency or insufficiency of any title or security, nor shall they be liable for any loss occasioned or misfortune or damage which may happen or take place in the execution of their respective offices, or as a result thereof, provided however, that any such loss, misfortune, or damage was not occasioned by the male fide acts of such officer or through his wilful default.

20.2 Winding up or Dissolution.
SAFSA may only be wound up or dissolved if at least two-thirds of all council members present and voting at a meeting convened for the purpose of considering such a matter are in favour of closing down. Each voting council member in favour of closing down must receive this mandate from his/her Provincial or Standing Committee (NJTC and SAPSU) members, who must also have at least a two-thirds majority of all Provincial or Standing Committee members present and voting at a meeting convened for the purpose of considering such a matter in favour of closing down. If upon winding up, or dissolution of SAFSA there remains, after the satisfaction of all debts and liabilities any property whatsoever, the same shall not be paid or distributed among the members of SAFSA, but shall be given or transferred to such other Association, Club, Society, or Institution preferably with similar objectives as may be nominated by the Council and which are authorised to collect contributions in terms of the Non-profit Organisations Act No.71 of 1997 or in default of such decision as may be decided by the Director of Non-profit Organisations.

20.3 Construction and Application.
The construction and application of these clauses shall, in cases of doubt, be settled by the Council, whose decision shall be final.